Modernizing Gym Management with a Custom Desktop App

Modernizing an outdated desktop app for improved efficiency with additional functionalities

Development

Design

Overview

Our client, a gym owner, had an existing desktop application, but it was outdated in both design and performance. While the core functionalities were in place, the system lacked efficiency, and many processes were still being handled manually. We upgraded the app by keeping all existing functionalities, improving performance, and adding new features to streamline gym operations.

Challenges

Outdated UI & Poor User Experience – The old system was visually outdated and difficult to use.
Manual Check-in Process – Staff had to write check-in times in a notebook daily for every member.
Membership Tracking Wasn’t Digital – Renewals, expirations, and payments were all tracked manually.
Limited Functionality – The system only allowed viewing member details after scanning their card.
Slow Data Retrieval – Performance issues made accessing member records frustratingly slow.

What we did

To modernize the system, we took a three-step approach. First, we revamped the UI/UX, redesigning the app with a modern, intuitive interface, making it easier and faster to navigate. Second, we automated check-ins. Instead of logging arrival times manually, we integrated check-in tracking into the system, allowing staff to instantly see when a member enters the gym. Third, we implemented digital membership management. Membership details, renewals, and expirations are now fully managed within the app, eliminating the need for physical notebooks. Finally, we enhanced performance, optimizing data retrieval speed to ensure member information loads instantly.

"The new system has transformed how we run our gym. No more flipping through notebooks—we finally have everything in one place, and it just works seamlessly!"

Aida H.

Owner @ AFit

Results & Impact

Smoother, faster experience – No more frustrating load times or outdated UI issues.
100% digital membership tracking – No more notebooks for check-ins or renewals.
Instant access to member data – Staff can quickly check active memberships and attendance history.

Future Plans

This was just the first step. We're now working with the client on a mobile app for their personal trainers, which will allow them to schedule client sessions, assign personalized workouts, create diet plans and track progress, and work with clients online – all within a dedicated mobile environment.